Senior Accounts and Admin Assistant

Xcite West Lothian Leisure (Xcite) is a Community Benefit Organisation, a registered Scottish charity.  It is at the heart of the West Lothian community, helping people to improve their wellbeing and make healthy lifestyle choices.  We care passionately about the service we provide to the people who live, work and visit West Lothian. As a valued organisation that understands, cares about and engages with its community, we are the delivery partner of choice for West Lothian organisations responsible for improving people’s lives through sport, health and physical activity, outdoor education and culture.

Your role will be to support the Team Leader in providing an effective and efficient finance and admin service to support achievement of the Charity’s objectives. Manage the workload of the Finance team and take on other responsibilities of the Finance Team Leader in their absence.

• Assist with the day-to-day management of the finance team to ensure a comprehensive Finance and Admin service is delivered internally to other departments and externally to supplier, customers and other external parties. 
• Provide advice and information to customers, external stakeholders and colleagues ensuring that the accounting policies and procedures are implemented.
• Identify opportunities to continuously improve methods of work. Identify and communicate areas for improvement and champion quality standards and quality standard frameworks.
• Deliver training to members of the finance team
• Develop and implement procedures and working processes
• Manage the accounting processes that determine the accuracy of the purchase, sales and nominal ledgers.
• Responsible for the credit control and processing of purchase invoices that have been authorised and reconciled.

The above list is illustrative, not exhaustive. Accordingly, there may be a requirement to undertake additional duties, consistent with the level of the post, as directed by management.

• An ability to demonstrate the core organisational competencies.
• HND/HNC in Accounting or equivalent or qualified by experience.
• Ability to work under pressure and to tight deadlines.
• Excellent organisational skills and the ability to prioritise your own workload and that of others.
• Competent IT skills especially Excel, Word and Outlook.
• Competent in the use of the BACS Systems.
• Basic understanding of VAT, double entry bookkeeping, income and expenditure account and balance sheets.
• Ability to discuss financial information with non-finance professionals.
• Previous accounting experience in a finance office.
• Effective time management skills and demonstrate a high level of accuracy
• Willingness to continuously develop and attend training and development sessions in line with your personal training plan, on occasion out-with your normal hours of work, to ensure the required level of competence.

• Experience of using the Exchequer finance system and MRM Plus 2 booking system.
• Understanding of prepayments and accruals
• Experience of working in the leisure and/or charity sector 

• Responsible for the safe & security cupboard keys which give access to petty cash, cheques, security cards, and sensitive documentation.
• Undertaking general reception duties as required.
• Provide leadership and motivation to colleagues and members of the Finance Team.
• Contribute to operation plans for the Finance Team, including determining resource allocation and ways of working.

Developing self and others

Investing time and resources in developing self and others’ capability. 

Team working/Leading and inspire

Bring a positive attitude to workplace and demonstrate ability to motivate and inspire others and developing teams to deliver the charity objectives.

Strategic thinking

Making sense of complex and disparate ideas and innovating.

Commercial focus/awareness

Investigating and gathering information in order to make sound commercial decisions.

Entrepreneurial drive

Demonstrate a desire to constantly improve performance.

Partnership working/stakeholder management

Working effectively with others inside and outside the Charity to achieve the best outcomes.

Analysis and decision making

Making objective and timely decisions based on available evidence and sound analysis.  Generating a range of ideas to support decision making process.  

v  This post is subject to a basic check from Disclosure Scotland.

v  You will be required not to have claimed bankruptcy, be bankrupt, be subject to personal insolvency or convicted of a relevant offence such as fraud in the previous five years after release from prison.

v  You will be required to be aware of current Health and Safety Policy and to take responsibility for your own safety and the safety of others who may be affected by your acts or omissions at work.